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Ellen Timms
President
Kelly Kramer
Vice-President
Andrea Hawton
Treasurer
Diane Short
Assistant Treasurer
Susan Reynolds
Secretary
Norma Cortez
Online Communications Coordinator
Carol Kneeshaw
Sponsorship
Coordinator
Cindy Monforton
Sponsorship Coordinator
Sheila Chiddy
Sponsorship Coordinator
Christina Gilliard
Graphics Coordinator
Gail Bunting
Volunteer Coordinators
Laurie McNeill
Volunteer Coordinators
Joy Reinders
Directors at Large
Cindy Monforton
Directors at Large
Welcome to our New Board Members
Wasaga Beach Bite is pleased to introduce our new Board Members.
Over the past five+ years, we’ve proudly raised over $54,000 for our community. Now, as Beach Bite continues to grow, we have taken the next step—we’ve formalized our organization and have new dedicated board members!
Executive Team
President
Oversees the entire organization and is an ex-officio on all sub-committees. Ensures dates are set annually for events and event procedures are adhered to and all sub-committees formed.
Responsible for communicating to management and volunteers all relevant business decisions in a timely manner.
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Works closely with the Honorary President, Vice-President and Secretary to draft the monthly meeting agenda.
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Formalizing and appointing the Event Coordinators on an event-to-event basis.
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Attends monthly meetings.
The President or a delegate facilitates the meetings.
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Signing authority on bank accounts.
Treasurer
Responsible for creating an annual budget in consultation with the Executive and Management teams.
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Makes all necessary deposits and ensures that all invoices and expenses are paid.
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Ensures the annual insurance premium is in good standing and payment is submitted annually.
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Maintains the online registration and financial system. Responsible for ensuring all updates are scheduled and completed. Provides access and up-to-date training on the online event registration system as required. Compiles reports on all expenditures and profits on an event-to-event basis. Ensures the ticket sales portal is operational in conjunction with the Online Communications Coordinator and Volunteer Event Coordinator. Provides a ticket sales report leading up to an event on a weekly basis. The weekly report is to be provided to the Secretary for distribution to all stakeholders.
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Liaison with the bank and organizing signing authority for board members are required.
Provides a financial report to the Secretary for each event’s post-mortem review.
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Produces a comprehensive annual financial report to be presented at the Annual General Meeting.
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Attends monthly meetings.
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Signing authority on bank accounts.
Honourary President
Ex-officio serving in an advisory capacity. Provides support to the President and Vice-President and the rest of the Executive and Management team.
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As an advisory member, they share relevant experience and institutional knowledge. They have served as President for three years of volunteer work with Wasaga Beach Bite.
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Attends monthly meetings.
Vice President
Assists the President in all aspects within the organization and acts accordingly in their absence.
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Responsible for maintaining and updating the board’s roles and responsibilities and bylaw documents. In collaboration with the President and Secretary, organizes the Annual General Meeting.
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Attends monthly meetings.
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Signing authority on bank accounts.
Assistant Treasurer
Supports the Treasurer in all financial reporting and acts accordingly in their absence.
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Attends monthly meetings.
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Signing authority on bank accounts.
Secretary
Responsible for organizing and distribution of all Annual General Meeting materials working closely with the Vice-President.
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Records action item minutes at all meetings and distributes to the board. Sets time and location of monthly meetings and provides reminders to the board and any ad hoc volunteer members.
Communicates all updates to the board and volunteers on a weekly basis, leading up to an event. Works closely with the Treasurer and Event Coordinator to gather information and report to the board and volunteers at large.
Ensures a post-mortem review takes place and a report is compiled after each event.
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Attends monthly meetings.
Management Team
Online Communications Coordinator
Responsible for all social media communications supporting the Wasaga Beach Bite website and distributing to the community.
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Responsible for website updates.
Works closely with the Graphics Coordinator to ensure the Wasaga Beach Bite brand is consistent, facilitating growth and awareness.
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Collaborates with the Treasurer and ensures updates are made to the online ticket sales portal for each event and is operational.
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Attends monthly meetings.
Volunteer Coordinator(s)
Maintains a current and active roster of all relevant volunteers.
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Creates volunteer job descriptions for a variety of duties required.
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Works closely with the Event Coordinator to determine needs and recruits
volunteers before, during and after events.
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Attends monthly meetings.
Event Chair (s)
Works closely with the Volunteer Coordinator to recruit an event committee, i.e. Volunteers, Decorating Committee, Sponsorships, Set-up, Tasks on Event Day, Tear-down etc.
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Oversees all aspects of an event. Communicates with board members and provides updates at monthly meetings.
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Provides the Secretary with weekly updates leading up to the event for distribution.
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Attend monthly meetings prior to their event and the post-mortem meeting.
Graphics Coordinator
Responsible for graphics online and hard copy and ensures the Wasaga Beach Bite brand is consistent and updated.
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Produces all advertising materials for events and works closely with the Online Communications Coordinator and Event Coordinator on an event-by-event basis.
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Attends monthly meetings.
Sponsorship Coordinator
Develops a protocol to support sponsors in events.
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Maintains an ongoing list of sponsors and records financial donations, services, and in-kind gifts.
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Works closely with the President or delegate and Events Coordinators to determine needs for individual events. Communicates with the Treasurer to record sponsorship on the event portal.
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Develops a sponsorship recognition protocol and program for each event.
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Attends monthly meetings.